What are the basic functions of an office?
Posted: Mon Dec 23, 2024 7:09 am
When we think of office work, we often think of financial management, accounting or customer and supplier administration. However, for everything to work efficiently, there are basic jobs without which it would be impossible for an office to carry out its day-to-day operations.
We are talking about the functions known as basic office administrative techniques.
In administrative work, several types of work can be established, linked to business management: organization and human resources, correspondence management and documentation management.
Once the organisational chart of an organisation is clear and the middle managers have been assigned, they must compose their work teams. Firstly, the technicians who carry out the most specialised work are chosen, for example people focused on personnel selection in the field of human resources, or technicians in banking and accounting operations for the financial department. However, there are other jobs that are essential and that carry out the functions inherent to basic office administrative techniques . The work of these people will consist of providing a document structure to the rest of the team, so that data processing in the most standardised kuwait phone number operations is resolved, and document management flows normally.
young girl with short hair doing basic administrative work in an office
Types of basic administrative jobs in an office
Business and human resources organization
The Human Resources department is usually structured around procedures that are necessary in any company, the main ones being hiring or personnel control.
In any HR organizational chart it will be necessary to include personnel dedicated to the processing of documents in the department, so that the procedures and documents involved in the different functions are resolved:
Employment , with the generation of contracts, selection forms or reception information.
Remuneration , which involves the preparation of payrolls and evaluation documents.
Personnel administration , with time controls, vacation planning and absenteeism monitoring.
Labor relations , including occupational risk and equality plans.
Management of commercial and economic documentation
Documentation needs arise in relation to commercial work , both internally, such as templates, catalogues or objective evaluations, and externally, in the form of sales accreditations, payments and collections (treasury management).
It is the responsibility of the administrative staff to manage the basic operations of recording transactions and relationships with financial institutions so that the technicians can efficiently carry out commercial work, which is of great value to any company.
Mail and parcel management
The logistics function of an office is to facilitate the flow of stock necessary for its proper functioning and the correct traffic of postal shipments in any department. In addition to processing and receiving orders for material and mail, certain procedures must be known:
Packaging and wrapping of documentation and products.
Legal regulations on security and confidentiality.
Different methods for sending correspondence and packages.
We are talking about the functions known as basic office administrative techniques.
In administrative work, several types of work can be established, linked to business management: organization and human resources, correspondence management and documentation management.
Once the organisational chart of an organisation is clear and the middle managers have been assigned, they must compose their work teams. Firstly, the technicians who carry out the most specialised work are chosen, for example people focused on personnel selection in the field of human resources, or technicians in banking and accounting operations for the financial department. However, there are other jobs that are essential and that carry out the functions inherent to basic office administrative techniques . The work of these people will consist of providing a document structure to the rest of the team, so that data processing in the most standardised kuwait phone number operations is resolved, and document management flows normally.
young girl with short hair doing basic administrative work in an office
Types of basic administrative jobs in an office
Business and human resources organization
The Human Resources department is usually structured around procedures that are necessary in any company, the main ones being hiring or personnel control.
In any HR organizational chart it will be necessary to include personnel dedicated to the processing of documents in the department, so that the procedures and documents involved in the different functions are resolved:
Employment , with the generation of contracts, selection forms or reception information.
Remuneration , which involves the preparation of payrolls and evaluation documents.
Personnel administration , with time controls, vacation planning and absenteeism monitoring.
Labor relations , including occupational risk and equality plans.
Management of commercial and economic documentation
Documentation needs arise in relation to commercial work , both internally, such as templates, catalogues or objective evaluations, and externally, in the form of sales accreditations, payments and collections (treasury management).
It is the responsibility of the administrative staff to manage the basic operations of recording transactions and relationships with financial institutions so that the technicians can efficiently carry out commercial work, which is of great value to any company.
Mail and parcel management
The logistics function of an office is to facilitate the flow of stock necessary for its proper functioning and the correct traffic of postal shipments in any department. In addition to processing and receiving orders for material and mail, certain procedures must be known:
Packaging and wrapping of documentation and products.
Legal regulations on security and confidentiality.
Different methods for sending correspondence and packages.