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Typical mistakes when implementing Kanban and how to avoid them
1. Lack of process visualization

Many teams start using Kanban without considering the current stages of work. If the stages of the process are not reflected on the board, tasks will not move along a logical path. This will lead to confusion and inefficiency.

How to avoid: Before creating a board, describe all the stages of your work in detail. Make sure they are clear to all team members.

2. Ignoring WIP limits

Kanban is only effective when the number of tasks in the work is limited. If the team takes on too many tasks at once, it leads to overload and a decrease in the quality of work.

How to avoid: Set reasonable WIP limits for each column. For example, no more than 3 tasks per employee in the "In Progress" column.

3. Complex or confusing rules

Sometimes teams introduce too many additional rules: from complex criteria for task transitions to strict regulations for filling out a card. This makes the process cumbersome and discourages participants.

How to avoid: Rules should be simple and clear. For example, a task moves to the "Done" column only after it has been checked by the responsible employee.

4. Lack of regular process analysis

Kanban requires constant monitoring and improvement. If the team does not analyze bottlenecks and does not discuss problems, the system ceases to be effective.

How to avoid: Hold regular retro meetings to discuss what's working well and what needs to change.

5. Unwillingness to adapt Kanban to the specifics of the team

Using a "one size fits all" approach can be ineffective. For example, the stages of work in an IT team are different from those in a sales department.

How to avoid: Adapt Kanban to your needs. For example, add co list of japan cell phone number lumns that reflect the unique stages of your process.

6. Overloading the board with tasks

If there are too many tasks on the board, the team can lose focus. This is especially critical for projects with high dynamics.

How to avoid: Regularly "clean" the board. Delete tasks that are no longer relevant or redirect them to the archive.

7. Lack of Team Engagement
If employees don't understand why Kanban is needed or how it helps, they will perceive it as an additional burden.

How to avoid: Conduct training for the team. Explain how Kanban simplifies work and reduces stress.

8. Wrong choice of tool

Choosing the wrong Kanban board tool can make the process more difficult. For example, using software that is too complex for a small team.

How to avoid: Choose a tool that fits the size and needs of your team. For example, for small teams, simple tools like LeaderTask or Planfix are suitable.